Leave requests

Employees ask for leave in the workspace, their manager decides, and Hafoso keeps every balance up to date. Only working days count: weekends and your public holidays are skipped automatically.

Request leaveCopy Anchor Link

Your manager is notified, and you're notified of their decision. While a request is Pending you can Cancel request. For approved leave that hasn't started yet, use Ask to cancel; once your approver accepts, the days go back to your balance.

Approve or rejectCopy Anchor Link

Requests waiting for you appear in HR → My HR → Approvals. Open one and select Approve or Reject; rejecting needs a Comment. For a cancellation request, choose Accept or Decline.

Requests go to the employee's manager. If the employee has no manager, they go to HR approvers: people whose role has Approve any leave. Set Stand-in approvers in HR Settings to cover for an approver who is away.

HR → My HR → Team calendar shows who is away, day by day. Filter it by department or manager, or search for a person.

Balances and adjustmentsCopy Anchor Link

HR staff with Manage leave see every request and balance under HR → Leave:

• Leave Requests: everyone's requests. Use Record leave to enter leave for an employee; you can save it as already approved with Mark as approved.
• Leave Balances: each employee's Allowance, Used, Pending and Remaining days per leave type and year.
• Leave Adjustments: add or remove days by hand. A Reason is required, and the change shows in the employee's balance history.

Leave types and public holidaysCopy Anchor Link

Set the rules in HR → HR settings → Leave Types. Your workspace starts with types that follow Vietnamese labour law, such as Annual leave (12 days per year), Sick leave and Unpaid leave. For each type you choose:

• the Allowance: Days per year, Days per request or Unlimited;
• whether it's Paid, Unpaid or Social insurance;
• +1 day per 5 years of service and Pro-rate for joiners and leavers;
• Half days allowed, Document required and Allow a negative balance;
• Days carried over to next year and when they expire.

List your holidays in HR → HR settings → Public Holidays. If you add a holiday that falls inside approved leave, the request and the balance are recalculated and the employee is told.